vFairs Integration Guide
Overview
This guide explains how to connect Bridged with vFairs to read event content including attendee data, exhibitor information, sessions, and registration data. The integration supports reading this data for activation, qualification, and nurture playbooks.
vFairs is a virtual, hybrid, and in-person event platform that offers API-based integrations for synchronizing event data with external systems. It provides REST APIs, webhooks via Zapier, and pre-built integrations with CRM platforms like HubSpot .
Primary Use Case: Read Event Content
For Bridged's event experience integrations, the primary use case is reading event-related data, including:
Data Type | Use in Bridged |
|---|---|
Attendee data | Personalize outreach and qualification conversations |
Exhibitor information | Support exhibitor-related queries |
Session/Agenda data | Answer attendee questions about schedules |
Registration data | Sync attendee profiles for activation campaigns |
Prerequisites
Before starting, ensure you have:
A vFairs account with admin access to the target event
Your Event ID and API credentials (App Key and Secret Key)
API access enabled (contact your vFairs project manager if not visible)
Note: vFairs API credentials are generated per event in the Event Backend .
Connection Methods
Method | Best for | Setup complexity |
|---|---|---|
API Key + Secret (Direct) | Direct REST API access | Medium |
Zapier Webhooks | Real-time event notifications | Low |
Pre-built CRM Integration | HubSpot users | Low |
Recommendation: Use direct API credentials for automated data pulls, or Zapier webhooks for real-time triggers .
Step 1: Generate API Credentials
Log in to your vFairs Event Backend (Admin Dashboard)
Navigate to Event Setup → API tab
Locate your existing App Key (API Key)
Click Generate Secret to create a Secret Key:
Enter an App name (e.g., "Bridged Integration")
Click Create
Copy and save both:
App Key (public identifier)
Secret Key (private key)
⚠️ Important: The Secret Key is shown only once. Store it securely .
Step 2: Configure Bridged to Connect to vFairs
Log in to your Bridged dashboard
Navigate to the Integrations section. If you do not see this section, contact
support@bridged.mediaClick vFairs → Connect Account
Enter the following credentials:
Field | Description |
|---|---|
App Key | Your vFairs API key (from Event Setup → API) |
Secret Key | Your vFairs secret key |
Event ID | Your event identifier |
Base URL |
|
Click Connect
Step 3: Available Data via API
Based on vFairs integration documentation, the following data types are accessible:
Data Type | Trigger/Action | Use |
|---|---|---|
Attendees | New or Update Attendee | Sync attendee profiles |
Exhibitors | New Exhibitor Registers | Sync exhibitor data |
Lead Capture | New Lead Register | Sync scanned leads |
Speakers | New or Update Speaker | Sync speaker profiles |
Step 4: Alternative: Zapier Webhooks (Real-time Sync)
If direct API access is limited, vFairs integrates with Zapier for real-time triggers :
Create a Zapier account
Search for vFairs as the trigger app
Select a trigger event:
New or Update Attendee on vFairs
New Exhibitor Registers on vFairs
New Lead Register on Lead Capture App
Connect your vFairs account using App Key and Secret Key
Set the action to Webhook pointing to Bridged endpoint:
URL:
https://gateway.bridged.media/webhooks/vfairs
Step 5: Configure Sync Settings
Setting | Options | Description |
|---|---|---|
Data objects | Attendees, Exhibitors, Leads, Speakers | Which event data to read |
Sync frequency | Hourly, Daily, Weekly | How often to refresh data |
Sync method | API Direct, Zapier Webhooks | Preferred data access method |
Bulk sync limit: Each bulk operation is limited to 50 records per request.
Common Use Cases
Playbook | How Event Data Is Used |
|---|---|
Activation | Read attendee list to trigger pre-event reminders via WhatsApp |
Qualification Agent | Read attendee registration data and lead capture scans for lead scoring |
Nurture & Conversion | Read exhibitor and session data for post-event follow-up conversations |
Example Conversation Powered by vFairs Data
When an attendee asks "Which exhibitors are in the AI section?", Bridged reads exhibitor data from vFairs and provides a conversational list.
Security & Permissions
vFairs uses App Key + Secret Key authentication
Credentials are encrypted and never stored in plain text
All API calls are made over TLS 1.2+
You can revoke access by regenerating the Secret Key in Event Setup → API
Troubleshooting
Issue | Likely cause | Solution |
|---|---|---|
Connection fails | Invalid App Key or Secret | Regenerate credentials in API tab |
No data returned | Wrong Event ID | Verify Event ID matches your event |
Webhook not received | Zapier configuration issue | Test Zap in Zapier before enabling |
Rate limiting | Too many API calls | Reduce sync frequency |
Support
For integration support, contact your Bridged account manager or email support@bridged.media.
For vFairs-specific questions:
vFairs Help Center: https://help.vfairs.com
Integration Team: integrations@vfairs.com
API Documentation: Contact your vFairs project manager